NGA Child Care Fee Assistance Program
Due to the effects of COVID-19, operational changes have been made so that we can continue to support Military Families. Please view our COVID-19 Fee Assistance FAQs for more information on your child care fee assistance, effective until further notice.
Thank you for your interest in the National Geospatial-Intelligence Agency (NGA) Child Care Fee Assistance Program administered by Child Care Aware® of America. The NGA Child Care Fee Assistance Program was created to provide authorized NGA personnel assistance in locating, selecting, and offsetting the cost of civilian child care, when installation child care is not available, or a viable option for the NGA Sponsor and their family. The programs available through Child Care Aware® of America provide subsidies for eligible NGA dependents enrolled in quality commercial child care programs throughout the United States. Child Care Aware® of America authorizes subsidy amounts based on total family income for those eligible NGA families with a total family income (TFI) of $138,330 or less, and supplies monthly payments directly to the prospective child care provider.
Parents, please follow the steps below.
Step One: Determine Your Eligibility
Full-Time National Geospatial-Intelligence Agency Employees with a TFI of $138,330 or less
Step Two: Select a Qualifying Program & Child Care Provider
Step Three: Collect Necessary Supporting Documents
Full time spouse pay stubs/school schedule
Provider Cost Verification Form
Provider Application documents
Step Four: Apply Online & Upload Your Documents
Great work! You’ve got everything ready – now it’s time to apply.
Step Five: Receive Approval Once Your Family And Provider Application Is Complete
You’ll receive a status update a few days after your application is submitted. Once your family and provider application is complete, you’ll receive an approval via email.
For more information about the process, check out the links below:
What Programs Are Available?
Military Child Care in Your Neighborhood (MCCYN)
Military Child Care in Your Neighborhood (MCCYN) provides fee assistance for families of Full Time National Geospatial-Intelligence Agency Employees, with a Total Family Income (TFI) of $138,330 or less, who are unable to access installation sponsored child care. If an application is received from a family and it is determined that their TFI is over $138,330, then the family will not be eligible for the fee assistance program.
MCCYN is an extension of the child care services offered at the various DoD installations throughout the United States. Qualifying MCCYN NGA Sponsors must be connected to an accredited provider to ensure their child(ren) are receiving community child care of comparable quality to the type of care administered at installation Child Development Center or Child Development Home programs.
NGA Sponsors who are eligible to participate in MCCYN must select a provider with a state child care license, an inspection report dated within the last 12 months, a complete provider fee assistance application, an acceptable employee background check for all staff, and one of the following requirements for accreditation:
Child Care Centers
In order for child care centers to meet MCCYN requirements, they must be accredited by one of the approved national accreditation agencies listed below:
- National Association for the Education of Young Children (NAEYC)
- National Accreditation Commission (NAC)
- National Early Childhood Program Accreditation (NECPA)
- Council on Accreditation (COA)
- Cognia – NCA/SACS/NWAC (formerly AdvancED)
- Child Care Centers pursuing national accreditation through the Self-Study process
*Please note the agencies listed above are the only approved national accreditations that are accepted for the military fee assistance programs.
Family Child Care
In order for family child care providers to meet MCCYN requirements, they must have achieved one of the following high-quality credentials listed below:
- Child Development Associate (CDA) credential awarded by the Council for Professional Recognition
- Associate’s degree or higher in Early Childhood Education or Child Development
- National Association for Family Child Care (NAFCC) Accreditation
For a list of providers who have at one time participated in the fee assistance program, click here to search for accredited providers. Once you have located a provider, please contact us to verify their eligibility and current status within the program (1-800-424-2246). For more information on the child care provider application requirements, please click here.
Below is a list of commonly required documentation:
- Self Certification Form – for children listed on the application (children eligible for fee assistance must be living in the same household of the NGA Sponsor and be identified as a legal dependent. Fee assistance programs are provided for children ages birth through 12 years).
- Spouse/Non-Sponsor Parent information (applies to unmarried parents living in the same household, or parents sharing custody of the children) – If the Spouse/Non-Sponsor Parent is employed, one month’s worth of pay stubs with verification that they are working 25 hours or more per week. If they are unable to provide pay stubs due to recent employment, please have their supervisor complete the Employment Verification Form for a 60 day approval period, while we wait for the Spouse/Non-Sponsor Parent to submit one month’s worth of their pay stubs.
- If the Spouse/Non-Sponsor Parent is enrolled in school, a school schedule verifying enrollment with 12 or more credit hours for undergraduate, or 9 or more credits at a graduate level. School schedule must include the student’s name, the school’s name, the number of enrolled credits, and the period of the current semester.
- A one-time 90 day certification of looking for work approval period may be utilized by the Spouse/Non-Sponsor Parent, if they are currently searching for employment. The Looking for Work Form must be completed in order to take advantage of the approval period.
- CLES – A current copy of the NGA Sponsor’s Civilian Leave and Earnings Statement dated within the past 90 days will be required.
- SF-50 – The SF-50 is required for all Full Time NGA Sponsors. Please supply your current year SF-50 form.
- Provider Cost Verification Form – The Provider Cost Verification Form collects all required information about the child care rates your family will be charged by the child care provider. This includes discounts, effective dates, rate changes, rate frequency, and the schedule of care. This form will be used to process your fee assistance application and ensure that no over-payments occur. You will be required to submit this form with your family application after it has been confirmed that your child care provider is eligible to participate in the fee assistance programs.
- Provider Documents– All eligible providers for the assistance program must have a state child care license, a state inspection report dated within the last 12 months, an acceptable employee background check for all staff, and a complete provider fee assistance application, and must meet additional high quality accreditation standards. Applications for fee assistance will not be processed until the selected provider meets all program eligibility requirements and has submitted a complete application.
Please note that you will have 90 days from the date in which your application is submitted to complete your application (including all required family and provider supporting documents) and meet all eligibility program requirements. If your application is not completed within 90 days of your initial submission, then you may not be eligible for any retro-active subsidy payments and your application may be subject to deactivation. This program is not an entitlement program and is subject to the availability of funds, which may be discontinued at any time.
Frequently Requested Forms
- Schedule of Care Form
- Information Update Request Form
- Change of Provider Form
- Parent User Licensing Agreement Form
- Provider Fee Assistance Application (only required for Providers who have not previously participated)
- Direct Deposit Form
- Provider W-9
- EIN Instructions
2020-2021 Child Care Fee Assistance Total Family Income Categories, DoD Parent Fees, and Provider Caps
Fee assistance is determined by calculating the difference between the community child care provider’s monthly fee, which shall not exceed the program’s predetermined provider cap for the family’s locality and type of care, and the DoD parent fee for similar child care services based on locality and income category. If a family chooses a provider who charges more than their maximum provider cap, then the family is responsible for paying their DoD parent fee, as well as the additional provider cost beyond their identified provider cap. However, if the difference between the community child care provider’s fee and the DoD parent fee is less than $25/month, then a monthly fee assistance reimbursement will not be awarded to the family.
Please be advised that the DoD parent fees used to calculate assistance for this program are based on similar DoD sponsored child care services, which may not always match the exact parent fee a family would pay for care at an installation sponsored Child Development Center or Child Development Home.
Families living within the identified high cost installation localities will be calculated using the high cost parent fees and high cost provider caps. All other families living outside the identified high cost installation localities will be calculated using the basic parent fees and basic provider caps.
To view the 2020-2021 Total Family Income Categories, DoD Parent Fees, and Provider Caps that will be used to determine fee assistance, please click here.
National accreditation is an additional criteria used to determine the quality of a child care program. Family child care homes and child care centers may pursue accreditation in order to increase the level of their care.
Accredited providers must meet higher standards than those set forth by state licensing. These programs offer the kind of care, attention, and educational activities parents look for in high-quality child care, in addition to activities and experiences that aid a child’s growth and development, which will better prepare them for school.