Emergency preparedness for child care programs is important because there is a good chance an emergency will happen at some point. In an emergency, child care providers are on the front lines to keep children and staff safe.
Emergency plans are an important tool in knowing what to do in the event that an emergency happens while children are in your care. Creating an emergency plan gives child care providers an opportunity to think of how to respond to various scenarios before they happen.
Emergency plans are required by some entities, such as:
- State licensing
- Quality Rating and Improvement Systems (QRIS)
- Child Care and Development Fund (CCDF)
- Head Start Performance Standards
- Accreditation Standards
Caring for Our Children National Health and Safety Performance Standards Guidelines for Early Care and Education Programs (4th edition)suggests that facilities should develop and implement a written plan that describes the practices and procedures they use to prepare for and respond to emergency or disaster situations. Their suggested emergency plan components include:
- Information on disasters likely to occur in or near the facility, county, state, or region that require advance preparation and/or contingency planning
- Plans (and a schedule) to conduct regularly scheduled practice drills
- Mechanisms for notifying and communicating with parents/guardians in various situations
- Mechanisms for notifying and communicating with emergency management public officials
- Information on crisis management
- Identification of primary and secondary meeting places and plans for the reunification of parents/guardians with their children
- Details on collaborative planning with other groups and representatives
- Continuity of operations planning
- Contingency plans for various situations
There are many emergency plan templates available to use as a reference. Make sure you are using your state’s required plan template if one is available.
Emergency Plan Templates
- Creating a Written Emergency Plan Video Series – Child Care Aware® of America
- Emergency Preparedness Manual for Early Childhood Programs – National Center on Early Childhood Health and Wellness
- The California Child Care Disaster Plan – University of California San Francisco
- Multihazard Planning for Child Care online course – FEMA
- Emergency Preparedness and Response Planning: CCDF Health and Safety Requirements Brief #6 – National Center on Early Childhood Quality Assurance
The type of emergency determines how you should react.
You will need to evacuate when conditions are safer outside the building than inside the building. Sometimes after an evacuation, you are unable to return to your site and must relocate. It is important to have an initial relocation site in addition to back-up relocation sites; one within walking distance and another outside of the area.
In certain emergencies, it is best to make sure everyone is safe inside and to isolate children and staff from the outside environment. The need to shelter-in-place should be based on notifications from local emergency officials or weather forecasts.
It is important to practice evacuation and shelter-in-place drills on a regular basis.
- Follow state licensing and other applicable regulations for drill frequency and type
- Practice drills should be held regularly
- Involve all children who are present at the time of the practice drill in the drill
- Give children simple instructions and talk about what is happening
- Complete a drill log
The UCSF California Childcare Health Program has Sample Emergency Disaster Drills available to review.
Child Care Aware® of North Dakota has a Child Care Program Emergency Drill Log available.
For more in-depth information on Child Care Emergency Preparedness, visit the Emergency Child Care & Technical Assistance Center.