In-Home Child Care Fee Assistance Pilot
Thank you for your interest in the Department of Defense’s (DoD) In-Home Child Care (IHCC) fee assistance pilot program administered by Child Care Aware® of America (CCAoA). Furthering its commitment to support service members and military families securing child care that fits their family’s needs, the DoD is initiating a new pilot program to explore granting fee assistance to eligible military families for full-time, in-home child care providers and nannies.
The IHCC pilot program will offer full-time care fee assistance for a minimum of 30 hours to a maximum of 60 hours of child care weekly. Parents are responsible for fees in excess of 60 hours of care weekly. Care is not limited to Monday through Friday or time of day. Eligible Families are responsible for finding their in-home child care provider to care for their child(ren).
In its first year, the pilot program will be offered in five regions that have high demand and the longest waitlists for installation sponsored child care. The following locations are currently eligible for the IHCC pilot program:
- National Capital Region
- San Diego
- Norfolk, VA
- San Antonio, TX
For information about the IHCC pilot program or your family’s eligibility, you may review the In-Home Child Care Fee Assistance Pilot Frequently Asked Questions (FAQs).
Parents, please follow the steps below.
Step One: Create a Profile on MilitaryChildCare.com
All Army, Navy, Air Force, and Marine Corps single active duty, dual active duty, and Guard/Reserve service members on active duty with a full-time working spouse, or spouse enrolled full-time in a postsecondary institution, interested in participating in the In-Home Child Care (IHCC) pilot program for full-time child care fee assistance must create a household profile on MilitaryChildCare.com (MCC).
Step Two: Make Requests for Care & Fee Assistance
Step Three: If Offer is Received, Accept & Complete an Application
After you have created an account in the enrollment portal, you must then complete the electronic fee assistance application, upload the applicable supporting family and provider eligibility documents listed under the section Required Supporting Application Documents, and submit your application online at the link provided in the offer email you received.
Once your application and supporting documents have been received and reviewed, CCAoA will contact you regarding your eligibility, as well as the next steps in the application process.
Already received and accepted an enrollment offer through MCC? Click the appropriate service branch link below! (Note – ONLY applications for families who have been offered enrollment will be accepted).
In-Home Child Care Fee Assistance Program Details
- Family and Provider Eligibility
- Required Supporting Application Documents
- Fee Assistance Calculation
Family and Provider Eligibility
Army, Navy, Air Force, and Marine Corps single active duty, dual active duty, and Guard or Reserve service members on active duty with a full-time working spouse or spouse enrolled full time in a postsecondary institution currently on the MilitaryChildCare.com waitlist in the five regions are eligible to participate. If families are not yet on the waitlist but need child care, they can create an account at MilitaryChildCare.com and submit their request for in-home care.
In-Home Child Care Providers
Families who are offered placement into the pilot program will be responsible for finding their own in-home care providers. Additionally, families will be considered employers of their selected in-home care providers and will receive information on tax requirements from CCAoA. Military parents who employ providers in their home may reach out to Military OneSource tax consultants any time, if they have questions about these tax implications. Families may use the expanded child care service available at no cost through Military OneSource to search for local providers. Providers must be U.S. citizens and:
- Be at least 18 years of age
- Hold a high school diploma or equivalent
- Read, speak, and write English
- Fingerprint-based FBI criminal history background check
- State criminal history repository check
- State child abuse and neglect repository
- State sex offender registry
If the provider previously completed the background check requirements above, they must be current which is defined as no more than five years old.
Providers interested in applying to IHCC program must visit CCAoA’s provider fee assistance webpage to review the required supporting eligibility documents and submit an application.
Please be advised that the Department of Defense In-Home Child Care fee assistance pilot program is not an entitlement program and is subject to the availability of funds.
When an IHCC fee assistance space becomes available for your child(ren), you will be notified via email regarding the next steps in the application and eligibility process. Please DO NOT submit or upload any supporting application documents to your fee assistance account until you have received an offer email. Supporting documentation for proof of eligibility may vary by family. Below is a list of commonly required documentation:
- Self Certification Form for children listed on the application (children eligible for fee assistance must be living in the same household of the service member and be listed as a legal dependent in the service member’s DEERS. The DoD IHCC fee assistance pilot program are provided for children two weeks through 5 years of age, but may also serve sibling children ages birth through 12 years).
- LES for all service members activated to full time duty. A current copy of the service member’s LES dated within the past 90 days will be required.
- Military Orders for all service members activated to full-time duty from the National Guard or Reserves for a period of 30 days or more. Activated Guards or Reservists must submit a current copy of their orders to verify eligibility.
- Spouse/Non-Military Parent Information (applies to unmarried parents living in the same household, or parents sharing custody of the children) If the spouse/non-military parent is employed, one month’s worth of pay stubs with verification that they are working 30 hours per week or 100 hours per month. If they are unable to provide pay stubs due to recent employment, please have their supervisor complete the Employment Verification Form for a 60 day approval period, while we wait for the Spouse/Non-Military Parent to submit one month’s worth of their pay stubs.
- DoD In-Home Child Care Fee Assistance Parent User Agreement – Please read carefully, initial each line, and sign in the appropriate places in the document and submit with your family application.
- IHCC Provider Cost Verification Form – The IHCC collects all required information about the child care rates your family will be charged by the child care provider. This includes effective dates, rate frequency, and the schedule of care. This form will be used to process your fee assistance application and ensure that no over-payments occur. You will be required to submit this form with your family application after it has been confirmed that your child care provider is eligible to participate in the fee assistance programs.
- Provider Documents– All eligible providers for the IHCC fee assistance program must be at least 18 years of age, hold a high school diploma or equivalent, read, speak, and write English, complete and maintain a favorable background check, complete 32 hours of training, and submit a complete provider fee assistance application. Needed forms can be found on the IHCC Provider webpage.
Required Medical and Emergency Documents
Once approved for IHCC fee assistance, you will be required to have the following medical and emergency forms accessible to your in-home child care provider at your family home. Please DO NOT submit or upload these medical and emergency documents to your fee assistance account. They need to remain in your home in a location where the provider is aware and can access them, as they will be checked during the quarterly monitoring visit. Please download and complete copies of each form:
- Authorization if medication is necessary or required.
- All medication must be prescription and in the original container with my child’s name clearly labeled.
- I will complete and sign prior to any medication being dispersed.
- Medication Statement if no medication is required.
- I will list the children for whom no medication will be authorized.
- Emergency Contact and Release Information; must list at least one emergency contact
- Consent for Emergency Medical Treatment per child.
Other Frequently Requested Forms
Fee Assistance Calculation
The OSD In-Home Pilot will provide a maximum monthly amount of fee assistance per child. The fee assistance payment will be paid directly to the in-home child care provider. The service member and family will pay the in-home provider their portion as determined by the fee assistance calculation. The amount of fee assistance provided per child is based on:
- The fee a family would pay if receiving care on the installation (based on total family income)
- The monthly rate charged by the in-home provider
- The maximum monthly amount of fee assistance per child based on total family income