Navy Child Care Fee Assistance Program
Due to the effects of COVID-19, operational changes have been made so that we can continue to support Military Families. Please view our COVID-19 Fee Assistance FAQs for more information on your child care fee assistance, effective until further notice.
Thank you for your interest in the Navy Child Care Fee Assistance Program administered by Child Care Aware® of America (CCAoA). If you would like to make a request to place your child(ren) on the Navy’s waitlist for community child care fee assistance, please follow the steps outlined in the graphics below. For more information about the waitlist, you may review the Navy Waitlist Frequently Asked Questions (FAQs).
Parents, please follow the steps below:
Step One: Create a Profile on MilitaryChildCare.com
All Active Duty, Reserve Active Duty, and U.S. Navy Civilians interested in placing their children on the Navy’s waitlist for community child care fee assistance must create a household profile on MilitaryChildCare.com. If you do not create a profile on MilitaryChildCare.com your children will not be placed on the waitlist.
Step Two: Make Requests for Installation Child Care
All Navy Sponsors living within 15 miles/20 minutes of an installation Child Development Center or Child Development Home program must make an active request for care in their household profile on MilitaryChildCare.com.
Step Three: Complete the Waitlist Form/Submit Waitlist Request
If you are unable to access installation sponsored care, you may place your child(ren) on the Navy’s waitlist for community child care fee assistance. Please fill out the form below to begin the process. Once you have filled out the form and clicked “Submit,” you will be redirected to the account portal. After you have completed your CCAoA fee assistance account, you will receive a confirmation email informing you that your family has been placed on the waitlist. Please upload a screenshot copy of your active MilitaryChildCare.com household profile to your CCAoA fee assistance account for verification purposes.
Navy Fee Assistance Program Frequently Asked Questions (FAQs)
- What Programs Are Available?
- What Supporting Documents Are Needed?
- How is Fee Assistance Calculated?
- Why is Accredited Care Important?
Navy Fee Assistance Policy Updates
Periodically, there will be updates to policies and eligibility for the Navy Fee Assistance Program. These policy changes will be updated directly on this webpage. In addition, you may find a list of all policy updates here.
What Programs Are Available?
Military Child Care in Your Neighborhood (MCCYN)
Military Child Care in Your Neighborhood (MCCYN) provides fee assistance for families of Active Duty Sailors and U.S. Navy Civilians who are unable to access installation sponsored child care. Families living within 15 miles or 20 minutes of an installation program must have an active request for care on MilitaryChildCare.com before enrolling in fee assistance.
MCCYN is an extension of the child care services offered at the various military installations throughout the United States. Qualifying MCCYN Navy Sponsors must be connected to an accredited provider to ensure their child(ren) are receiving community child care of comparable quality to the type of care administered at installation Child Development Center or Child Development Home programs.
Navy Sponsors who are eligible to participate in MCCYN must select a provider with a state child care license, an inspection report dated within the last 12 months, a complete provider fee assistance application, an acceptable employee background check for all staff, and one of the following requirements for accreditation:
Child Care Centers:
In order for child care centers to meet MCCYN requirements, they must be accredited by one of the approved national accreditation agencies listed below:
- National Association for the Education of Young Children (NAEYC)
- National Accreditation Commission (NAC)
- National Early Childhood Program Accreditation (NECPA)
- Council on Accreditation (COA)
- Cognia – NCA/SACS/NWAC (formerly AdvancED)
- Child Care Centers pursuing national accreditation through the Self-Study process
*Please note the agencies listed above are the only approved national accreditations that are accepted for the military fee assistance programs.
Family Child Care:
In order for family child care providers to meet MCCYN requirements, they must have achieved one of the following high-quality credentials listed below:
- Child Development Associate (CDA) credential awarded by the Council for Professional Recognition
- Associate’s degree or higher in Early Childhood Education or Child Development
- National Association for Family Child Care (NAFCC) Accreditation
For a list of providers who have at one time participated in the fee assistance program, click here to search for accredited providers. Once you have located a provider, please contact us to verify their eligibility and current status within the program (1-800-424-2246). For more information on the child care provider application requirements, please click here.
Please be advised that the Navy Child Care Fee Assistance Program is not an entitlement program and is subject to the availability of funds.
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What Supporting Documents Are Needed?
When a fee assistance space becomes available for your child(ren), CCAoA will notify you immediately regarding the next steps in the application and eligibility process. Please DO NOT submit any supporting application documents until CCAoA notifies you to do so. Supporting documentation for proof of eligibility may vary by family. Below is a list of commonly required documentation:
- Self Certification Form for children listed on the application (children eligible for fee assistance must be living in the same household of the Navy Sponsor and be listed as a legal dependent in the sponsor’s DEERS. Fee assistance programs are provided for children ages birth through 12 years).
- Spouse/Non-Military Parent Information (applies to unmarried parents living in the same household, or parents sharing custody of the children) If the Spouse/Non-Military Parent is employed, one month’s worth of pay stubs with verification that they are working between 16-40 hours per week. If they are unable to provide pay stubs due to recent employment, please have their supervisor complete the Employment Verification Form for a 60 day approval period, while we wait for the Spouse/Non-Military Parent to submit one month’s worth of their pay stubs.
- If the Spouse/Non-Military Parent is enrolled in school, a school schedule verifying enrollment with 9-12 credit hours for undergraduate, or 6-9 credits at a graduate level. School schedule must include the student’s name, the school’s name, the number of enrolled credits, and the period of the current semester.
- A one-time 90-day certification of looking for work approval period may be utilized by the Spouse/Non-Military Parent, if they are currently searching for employment. The Looking for Work Form must be completed in order to take advantage of the approval period.
- LES or CLES for all Navy Sponsors activated to full-time duty. A current copy of the Sponsor’s LES or CLES dated within the past 90 days will be required.
- Military Orders for all Navy Sponsors activated to full-time duty from the Reserves, as well as Navy Sponsors deployed/out to sea. Deployed and Activated Reservists must submit a current copy of the orders to verify eligibility.
- SF-50 or Personnel Action Request Form for all Navy Civilians. Please supply your current year SF-50 form.
- Installation Child Care Request Form – Please be advised that all applicant families, or families changing providers, living within 15 miles or 20 minutes of an installation child care program must have an active request for care at the program, regardless of the military sponsor’s active duty status, or the installation’s potential inability to accommodate your family’s specific child care needs. All military installation child care placement concerns related to hours of operation, commuting obstacles, school-age transportation, as well as any special needs must be reported at the time of your online request in the “Comment” or “Inclusion Action Team” section. If you have denied, or not responded to, an offered space at a Child Development Center or Child Development Home within the past 12 months, you will not be eligible for fee assistance. Verification of active requests for installation sponsored child care is subject to occur at the time of the initial application, annual re-certification, and during a change of provider request. Your application will not be processed until the Installation Child Care Request Form has been completed and returned.
- Provider Cost Verification Form – The Provider Cost Verification Form collects all required information about the child care rates your family will be charged by the child care provider. This includes discounts, effective dates, rate changes, rate frequency, and the schedule of care. This form will be used to process your fee assistance application and ensure that no over-payments occur. You will be required to submit this form with your family application after it has been confirmed that your child care provider is eligible to participate in the fee assistance programs.
- Provider Documents– All eligible providers for the assistance program must have a state child care license, a state inspection report dated within the last 12 months, an acceptable employee background check for all staff, and a complete provider fee assistance application, and must meet additional high-quality accreditation standards. Applications for fee assistance will not be processed until the selected provider meets all program eligibility requirements and has submitted a complete application.
Frequently Requested Forms
- Change of Provider Form
- Information Update Request Form
- Schedule of Care Form
- Parent User Licensing Agreement Form
- Provider Fee Assistance Application (only required for Providers who have not previously participated)
- Direct Deposit Form
- Provider W-9
- EIN Instructions
How Is Fee Assistance Calculated?
2019-2020 Child Care Fee Assistance Total Family Income Categories, DoD Parent Fees, and Provider Caps
Fee assistance is determined by calculating the difference between the community child care provider’s monthly fee, which shall not exceed the program’s predetermined provider cap for the family’s locality and type of care, and the DoD parent fee for similar child care services based on locality and income category. If a family chooses a provider who charges more than their maximum provider cap, then the family is responsible for paying their DoD parent fee, as well as the additional provider cost beyond their identified provider cap. However, if the difference between the community child care provider’s fee and the DoD parent fee is less than $25/month, then a monthly fee assistance reimbursement will not be awarded to the family. Additionally, if a child is participating in full-time care and the Spouse is enrolled or employed on a part-time basis, then the family will only be eligible for a reduced amount of the full-time fee assistance rate.
Please be advised that the DoD parent fees used to calculate assistance for this program are based on similar DoD sponsored child care services, which may not always match the exact parent fee a family would pay for care at an installation sponsored Child Development Center or Child Development Home.
Families living within the identified high-cost installation localities will be calculated using the high-cost parent fees and high-cost provider caps. All other families living outside the identified high-cost installation localities will be calculated using the basic parent fees and basic provider caps.
To view the 2019-2020 Total Family Income Categories, DoD Parent Fees, and Provider Caps that will be used to determine fee assistance, please click here.
For a copy of the Payment Policies and Payment Calendar, click the links below.
Navy Fee Assistance Payment Policies
Navy Payment Calendar 2019-2020
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Why is Accredited Care Important?
National accreditation is an additional criteria used to determine the quality of a child care program. Family child care homes and child care centers may pursue accreditation in order to increase the level of their care. Accredited providers must meet higher standards than those set forth by state licensing. These programs offer the kind of care, attention, and educational activities parents look for in high-quality child care, in addition to offering activities as well as experiences that will aid in a child’s growth and development, which will help better prepare them for school.
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