Updated March 22,  2018
Licensing and Usage Requirements
Each and every organization accessing or using Child Care Aware® of America’s Suite of Data Services:

  • Must be a current member of CCAoA in good standing
  • Must maintain a separate license agreement
  • Must keep their licensing, hosting, and/or storage requirements current for the last two years

An individual organization is defined by their Federal Employer Identification Number (EIN).

Pricing Schedule

One Time Fees (for new organizations only)

Service Description Non CCR&R Members CCR&R Members
CCAoA Data Services License Fee Includes all costs for license, hosting, and storage fees the first program year $4743 $3388
License Reactivation Fee (up to two years) Assessed if Licensee has not paid Annual License Fee in the past two program years $2156 $1540

Program Year Annual Fees (for existing organizations using NDS)

Service Description Non CCR&R Members CCR&R Members
Annual License Fee: (from July 1 until June 30) Includes annual upgrade fees for all applications
Includes unlimited basic technical support
$2156 $1540
  • Hosting Fees* (based on active and inactive provider records across all applications):
Provider Record Count Non CCR&R Members CCR&R Members
Up to 500 Providers $1,110 $794
Up to 1,000 Providers $1,400 $1000
Up to 2,500 Providers $1,640 $1,180
Up to 5,000 Providers $2,140 $1,530
Up to 7,500 Providers $2,960 $2,120
Up to 10,000 Providers $3,790 $2,700
Up to 12,500 Providers $4,610 $3,300
Up to 15,000 Providers $5,430 $3,880
Up to to 17,500 Providers $6,250 $4,470
Up to to 20,000 Providers $7,080 $5,060
Up to to 22,500 Providers $7,900 $5,650
Up to to 25,000 Providers $8,730 $6,230
More than 25,500 Providers $9,580 $6,840
  • Storage Fees* (based on total active, inactive and pending provider, client, community, and trainer records in the system):
Record Count Non CCR&R Members CCR&R Members
Each 15,000 records $784 $560

* Based on the number of records recorded in the system on April 1st of each year.
PLEASE NOTE: The pricing schedule for the legacy NACCRRAware Local Installation was terminated as of July 2011. Please contact the Data Services Help Desk at 1 (866) 789-7590 or NDSHelpDesk@usa.childcareaware.org for further information.

Super User Reporting Account

For State Network and Administrators, the ability to report on several agencies:

  • Set-up Fee per Application: $1,000

Custom Development

We provide custom development (such as converting data from legacy systems, data integration with systems, special reporting requirements, etc.) on a case-by-case basis for its members as requested:

  • Custom Development: Available Upon Request
  • Data Dump: $1000 one time set up fee and $750/year for maintenance and support
  • Crystal Report Access: $600 per program year
  • Crystal Report Development: Available Upon Request